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Preparing a research grant proposal

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A compelling research grant application helps you stand out and lays the foundation for success.

A well-structured proposal demonstrates that you have a clear plan, a robust methodology and a realistic, achievable timeline.

Guide research grant application template

  • Project title
  • Principal Investigator (PI) Name & Contact
  • Institution
  • Funding programme name
  • Date of submission
  • Brief description of the work
  • Written for the general public in clear, understandable language
  • Short summary of the research question, objectives, methodology and expected impact.
  • Context: Why is this research important?
  • Literature review: Current state of knowledge
  • Gap analysis: What is missing and how your project addresses it
  • Primary objectives
  • Secondary objectives
  • Ensure objectives are SMART (Specific, Measurable, Achievable, Relevant, Time-bound)
  • Design: qualitative, quantitative or mixed methods; include sample size justification (e.g. power calculation)
  • Data collection: sources, tools, sampling
  • Analysis: statistical or thematic approach
  • Timeline: include a Gantt chart
  • Scientific contribution
  • Policy or societal relevance
  • Knowledge dissemination (publications, conferences, outreach)
  • Patient involvement in study design
  • Plans for informing patients of results
  • Inclusive and diverse patient involvement
  • PI and Co-Investigators
  • Roles and responsibilities
  • Short bios or CVs
  • Inclusion of patient representatives where appropriate
  • Personnel
  • Equipment
  • Travel
  • Training
  • Indirect costs (if allowed)
  • Justify each item clearly and follow funder’s format and limits
  • Identify potential challenges
  • Mitigation strategies
  • Ethical approvals
  • Data protection
  • Open access commitments
  • Use the funder’s preferred citation style
Tips for writing a successful proposal | UKRI Cross Council Research Mode

Top tips for a successful research grant application

Understand the funding call

Before you start, carefully read the funding guidelines. Each funder has specific requirements, eligibility criteria and priorities. Check deadlines and plan your work backward from the submission date. Funders typically assess significance, innovation, feasibility and impact, so make sure your proposal addresses these areas.

Define your research idea

Clearly define your research question and the problem you’re addressing. Make your objectives and hypotheses are specific and measurable. Show why your research matters and how it aligns with the funder’s goals.

Build a strong team

Include collaborators with complementary expertise and, if possible, patients or public contributors. Be clear about roles and responsibilities and provide CVs or biosketches if required.

Write a compelling narrative

Use clear, concise language and avoid jargon. The lay summary is especially important—ask someone outside academia to read it. Ensure your proposal answers: why this research, why now and why you?

Submit early

Submit your application ahead of the deadline to allow time for technical issues and institutional checks. Confirm receipt and keep a copy for your records.

Explore further

Finding a supervisor

A supervisor will usually make or break a project, so it is worth investing time in deciding who to approach.

Pay, contracts and pensions

Clinical academics in the UK have a unique pay and pension structure that reflects both their clinical and academic roles.
Last updated on 1 February 2026.